Boys & Girls Clubs of Maury County

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Before/After School Program 2020-2021

Contactless Enrollment Instructions

All enrollment for the 2020-2021 School Year will be handled electronically.

Parents/guardians should email enrollment@bgcmaury.org to request 2020-21 membership applications for each child you wish to enroll in the program.  VERY IMPORTANT: In your email, please include your first and last name as parent/guardian, and state the number of children you are seeking to enroll. We will send you one application per child.

Our staff will then send you an application via DocuSign. Date/time of application completion will be tracked via DocuSign, in the event that a site reaches capacity and we must consider applications on a first come, first served basis. IMPORTANT: Please check your Spam/Junk folder for the DocuSign document, as it often ends up there by mistake. Once your application has been completed in DocuSign, we will email an electronic invoice for the first week’s payment/enrollment fee via Square to parents/guardians. In order to secure your slot, you must complete both the DocuSign application AND pay the Square invoice once you receive it.

Due to the recent switch to contactless payments we are now using a third party system (Square) to issue invoices and collect payments. The payment processing system assesses a minimal fee per transaction that you will see included on your invoice. We apologize for any inconvenience this may cause, however this is the safest way to conduct the transactions during this time for the health and safety of our staff, Club members, and Club families. Thank you in advance for your understanding!

In completing your child’s membership application, you must also sign off on the 2020-2021 Parent Handbook, available for review by clicking here.

Your slot is not secured until you have 1) completed the DocuSign application, 2) received and paid your Square invoice, and 3) received an official “Notification of Acceptance” email from Club staff.

Fees

In order to reserve your child’s slot for the school year, we require payment of the Registration Fee and the first Membership Fee installment. Membership Fees for the 2020-2021 School Year are as follows**:

Registration fee is a one-time fee of $40 which covers the Aug. 2020 through July 2021 period.

a. Before School Program ONLY– $1,620 (can be paid in 36 weekly installments of $45 each)
b. Before & After School Programs– $2,340 (can be paid in 36 weekly installments of $65 each)
c. After School Program ONLY– $1,980 (can be paid in 36 weekly installments of $55 each)
d. Break Periods:
• Fall Break — $75 for standard hours (7:30am-6pm); $95 for extended hours (6am-6pm).
• Thanksgiving Break (3 days) — $45 for standard hours (7:30am-6pm); $57 for extended hours (6am-6pm).
• Winter Break (6 days) — $90 for standard hours (7:30am-6pm); $114 extended hours (6am-6pm).
• Spring Break — $75 for standard hours (7:30am-6pm); $95 extended hours (6am-6pm).
e. DROP-INS:
Drop-ins of non-registered members are only allowed during Teacher In-Service Days and Break periods. The fee for this service is $20 per day (7:30am-6pm). Teacher In-Service Days for registered Club members are already included in the annual totals listed above. See below for more details.
f. Teen Center parents—contact Unit Director Haley Johnson for pricing, (931) 490-9401 x2622 or hjohnson@bgcmaury.org.
g. Pulaski parents—contact Site Director Devon Yurko for pricing, (931) 424-5815 or dyurko@bgcmaury.org.

UPDATE: Enrollment is now FREE for children of essential workers (under 13 years old) through our contract with the TN Department of Human Services until December 31st (or until contract funds run out, whichever comes first). Upon enrollment Club staff will provide Essential Worker Verification forms for you to complete to secure your free enrollment.

Financial Assistance

Boys & Girls Clubs of Maury County offers financial assistance for families who cannot afford the above fees. To request financial assistance, please complete the Financial Assistance Application portion of the DocuSign Membership Application. You will submit the completed application via DocuSign and then email all required documentation (past year’s tax return, two recent check stubs, and documentation for all other forms of income received) to the Site Director for your child’s site. A staff member will review your application and then notify you what your fee will be for the 2020-2021 program year. Financial aid is distributed on a first-come, first-served basis. Children may attend the program before a financial assistance agreement is reached, but parents are responsible for paying the full rate until a reduced Fee Agreement is approved and signed by BGCMC staff.

2020-2021 Program Locations

Battle Creek Elementary: Before & After School Care Program will be offered on site for Battle Creek Club members from 6am until the school bell rings, and school dismissal until 6pm.

Battle Creek Middle: After School Care Program will be offered on site for Battle Creek Middle Club members from the time of school dismissal until 6pm.

Brown Elementary: After School Care Program– Club members that attend Brown will be bused to 209 Wayne Street upon school dismissal. The program will run until 6pm.

Culleoka Unit School: After School Care Program will be offered on site at the school for Culleoka club members from the time of school dismissal until 6pm.

E.A. Cox Middle: For the After School Program, Cox 5th graders will be bused to 209 Wayne Street, and Cox 6-8th graders will be bused to the Teen Center at 210 W. 8th Street from the time of dismissal until 6pm.

Hampshire Unit School: After School Care Program will be offered on site for Hampshire Club members from the time of school dismissal until 6pm.

Highland Park Elementary: For the After School Care Program, Highland students will be bused to 209 Wayne Street following school dismissal until 6pm.

JE Woodard Elementary: Before & After School Care Program will be offered on site for Woodard Club members from 6am until the school bell rings, and school dismissal until 6pm.

JR Baker Elementary: Before & After School Care Program will be offered on site for Baker Club members from 6am until the school bell rings, and school dismissal until 6pm.

Marvin Wright Elementary: Before & After School Care Program will be offered on site for Marvin Wright Club members from 6am until the school bell rings, and school dismissal until 6pm.

McDowell Elementary: For the After School Care Program, McDowell students will be bused to 209 Wayne Street from the time of dismissal until 6pm.

Mt. Pleasant Elementary: After School Care Program will be offered on site for Mt. Pleasant Elementary club members from the time of school dismissal until 6pm.

Mt. Pleasant Middle/High School: After School Care Program will be offered at Mt. Pleasant Elementary for Mt. Pleasant Middle/High club members from the time of school dismissal until 6pm. (Students from Middle/High School will be bused over or walk (depending on weather), escorted by BGC staff, from the middle/high school to the elementary school upon school dismissal).

Pulaski Club, 540 Massey Drive, Pulaski, TN: After School Care Program Only (school dismissal until 6pm) for grades K-8th.  Members will be dropped off by the Giles County Public Schools’ buses at the corner of Victoria Place and Massey Drive and escorted by BGC staff to the Club entrance.

Randolph Howell Elementary: Before & After School Care Program will be offered on site for Randolph Howell club members from 6am until the school bell rings, and school dismissal until 6pm.

Riverside Elementary: For the After School Care Program, Riverside students will be bused to 209 Wayne Street from the time of dismissal until 6pm.

Santa Fe Unit School: After School Care Program will be offered on site for Santa Fe club members from the time of school dismissal until 6pm.

Spring Hill Elementary: Before & After School Care Program will be offered on site for Spring Hill Elementary club members from 6am until the school bell rings, and school dismissal until 6pm.

Whitthorne Middle: For the After School Program, Whitthorne 5th graders will be bused to 209 Wayne Street, and Whitthorne 6-8th graders will be bused to the Teen Center at 210 W. 8thStreet from the time of dismissal until 6pm.

BGC Teen Center, 210 W. 8th St., Columbia: After School Care Program Only (school dismissal until 6pm) for grades 6-12th who attend Central High School, Spring Hill High School, E.A. Cox Middle, or Whitthorne Middle. (Before care will be offered on site at the school for each middle school. There will be no before care at the high schools.) Students will be bused from school to the Teen Center each afternoon after school, or ride the trolley (Spring Hill High).

BGC Wayne Street Unit, 209 Wayne St., Columbia: After School Care Program Only (school dismissal until 6pm) for grades K-5th who attend McDowell, Brown, Highland Park, Riverside, E.A. Cox, or Whitthorne. Students will be bused from school to this location.

 

Open & Closed Dates

The Club will be open on Fall Break, Spring Break, teacher in-service days, and some days surrounding the Thanksgiving and Winter Break periods, following the local school district calendars. Our Open & Closed Dates for the 2020-2021 school year are as follows:

Maury County BGC Open & Closed Dates: Program begins on Monday, August 10th, 2020 and runs through Tuesday, May 25th, 2021.
**Based on the 2020-21 draft school calendar posted July 10, 2020. Boys & Girls Clubs open/closed dates subject to change if the Maury County Schools calendar changes**
• Aug. 11th (Teacher in Service Day) Open, Full Day
• CLOSED Labor Day (Sep 7th)
• Fall Break, Oct. 5th – 9th Open, Full Days
• Nov. 3rd (Teacher in Service Day) – Open, Full Day
• Thanksgiving Break, November 23rd – 25th Open, Full Days
• CLOSED Nov. 26th – 27th (Thanksgiving & Day After)
• Winter Break: Dec. 18th, 21st – 23rd, 28th – 30th, Open, Full Days
• CLOSED Dec. 24th – 25th, Dec. 31st – Jan. 1st
• CLOSED Jan. 18th (MLK Day)
• February 15th (President’s Day) Open, Full Day
• CLOSED April 2nd (Good Friday)
• Spring Break, April 5th – 9th Open, Full Days
• May 25th, Last Day of School (Early Dismissal) Clubs Open Upon Dismissal
• CLOSED May 26th – 28th
• First Day of Summer Program June 1st, 2021

Giles County BGC Open & Closed Dates Program begins on Monday, August 3rd, 2020 and runs through Tuesday, May 25th, 2021.
**Based on the 2020-21 calendar pulled from the GCBOE website on 7/13/2020. Pulaski Club’s open/closed dates subject to change if the Giles County Schools calendar changes**
• Aug. 6th (Teacher in Service Day) Open, Full Day
• CLOSED Labor Day (Sep 7th)
• Parent/Teacher Conferences Sept 18th Open, Full Day
• Fall Break, Oct. 5th – 9th Open, Full Days
• Nov. 3rd (Teacher in Service Day) Open, Full Day
• Nov. 11th (Veterans Day) Open, Full Day
• Thanksgiving Break, November 23rd – 25th Open, Full Days
• CLOSED Nov. 26th – 27th (Thanksgiving & Day After)
• Winter Break: Dec. 18th, 21st – 23rd, 28th – 30th, Open, Full Days
• CLOSED Dec. 24th – 25th, Dec. 31st – Jan. 1st
• Jan 4th (Teacher In Service Day) Open, Full Day
• CLOSED Jan. 18th (MLK Day)
• Parent/Teacher Conferences Feb. 5th Open, Full Day
• February 15th (President’s Day) Open, Full Day
• Spring Break, March 29th – April 1st Open, Full Days
• CLOSED April 2nd (Good Friday)
• May 14th, 21st (Teacher in Service/Professional Development Days) Open, Full Days
• CLOSED May 26th – 28th
• First Day of Summer Program June 1st, 2021

 

Extended COVID-19 Rules/Precautions

Keeping all members and staff safe and well is our number one priority. Therefore, multiple additional safety precautions will be in place to help prevent the spread of COVID-19. It is PARAMOUNT that all children follow the direction of Club staff with regard to all safety rules in effect at the site. Failure to do so will result in immediate and permanent dismissal from the program. All disciplinary decisions are at the sole discretion of Club staff and are final**.

**These are the protocols that are currently in place at our Club sites as of 7/13/2020. These protocols are subject to change with changing CDC guidance and school district directives. Changes will be communicated to parents. All children are expected to follow BGC COVID-19 prevention protocols at all times.

  1. CHILD SAFETY: Child safety is the #1 priority. Child safety is non‐negotiable and the expectation is that youth will be prepared to actively participate in extended rules of participation for the safety of staff and other youth. Parent help and assistance in this aspect is expected and required for continued use of service.
  2. SICK CHILDREN: An isolation area has been designated at each location. In the event a child becomes sick during the day, that child will be isolated, and the parent will be contacted for an immediate pick up. Per the Parent/Guardian Acknowledgement & Release Of Liability form, parents all of participants are expected to respond to a call from Club staff within 30 minutes or less during Club operating hours.
  3. WELLNESS SCREENINGS: In accordance with current CDC and local public health guidance, staff will perform a wellness screening and daily temperature check upon arrival, and throughout the day as necessary.
  4. SOCIAL DISTANCING: Social distancing may be required to the extent possible at each location. Activities may be modified to maintain social distance. Youth who cannot follow social distancing directions are subject to dismissal from the program.
  5. CLEANING PROTOCOLS: Additional cleaning protocols will be in place throughout the day and each evening. Shared equipment and other items that are difficult to sanitize and could harbor the virus will be strictly off limits to all participants. Certain areas of the facility are also closed due to these precautions. All participants are expected to follow the directive of Club staff with regards to the use of materials and spaces within the site. Failure to do so may result in dismissal from the program.
  6. HAND WASHING: Staff and children will be instructed to wash their hands regularly throughout the day, before and after meals or snacks, at entry, and before exit. All participants are expected to follow Club staff directives for hand washing.
  7. ELECTRONIC DEVICES: Cell Phones and/or Electronic Devices will be up to the Club staff’s direction. Any child/student who has their device out at a time not designated; will have their device confiscated for the remainder of the day. Any child/student who is using their device in an inappropriate way will also have their device confiscated for the remainder of the day. Parents/Guardians are encouraged to call the site in case of emergency. Please assist us in this area by refraining from calling or texting your child/student during site hours. Children will not be allowed to share their device with other members.
  8. WATER FOUNTAINS: Water fountains will be CLOSED to help prevent the spread of COVID-19. Beverages will be provided with snacks/meals, if the site is conducting meal service; however, you are encouraged to send additional bottled waters or a drinking container filled with water, and labeled with your child’s name, with them each day. If there are any additional questions or concerns, please contact site staff. Snacks/Meals will be eaten in classrooms where the students will remain in their assigned seats. Each student is required to wash their hands before and after eating. Sharing of food is strictly prohibited. If students are caught sharing food, this could result in suspension. Classroom areas will be wiped down after each meal.
  1. QUARANTINE PROCEDURES: There will be a quarantine space for staff or children who appear to become ill while at the site. Anyone who develops respiratory illness symptoms and/or a fever should be isolated in a room separate from others. Parents will be called to pick up any child who becomes ill at the site and are expected to respond to Club staff within 30 minutes or less.
  2. MASKS: All participants and staff will be required to wear a mask at the site while in hallways and all public spaces. Cloth masks are being provided for all participants. Children may wear their own mask if you prefer, but it must fit properly and cover both the nose and mouth area. Participants will be allowed to remove their masks once in their classrooms in their assigned seats spaced 6 feet apart.
  3. CONTAGIOUS DISEASES: If the child has a confirmed case of a contagious disease, he/she must be kept at home and the facts regarding the condition must be reported to the Club so that notice can be posted within the Club site. COVID-19, Strep throat, pinworms, pink eye, viral infections, lice, infected ears, eyes, and/or sinuses, measles, mumps, chicken pox, scarlet fever, diarrhea, and impetigo are among those conditions categorized as highly contagious. Please notify the Club if your child has become ill with a highly contagious disease. Additionally, parents must also notify Club staff if their child, or anyone in their household, is tested for OR diagnosed with COVID-19, per the Parent/Guardian Acknowledgement & Release Of Liability form.

 

Withdrawal From Program

Click here to download and complete the program withdrawal form.

Per the Parent Handbook, two weeks’ advance notice is required if you intend to withdraw your child from before/after school care. Parents are required to give this notice in writing via the withdrawal notice form. Please turn this form in to the Unit/Area Director or Registrar at your child’s site. Payment is required for these two weeks.  If your child stops attending and you have failed to provide notification to the Club, your account balance will continue to accrue for two more weeks.

 

For more information, please call (931)490-9401 ext. 2624 or email jcampbell@bgcmaury.org.