Boys & Girls Clubs of Maury County

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Frequently Asked Questions

2018-2019 “GREATNESS ACADEMIES” FREQUENTLY ASKED QUESTIONS

Membership Application

The Maury County Membership Application can be downloaded here.  The Pulaski Unit application can be found here. Completed applications can be dropped off at your child’s school or one of the following Club locations:

  • Administrative Office, 210 W. 8th Street, Columbia (park in the back parking lot and enter upstairs). M-F 9am-5pm
  • Wayne Street Unit, 209 Wayne Street, Columbia. M-F 3pm-6pm
  • Teen Center, 210 W. 8th Street, Columbia. M-F 3pm-6pm
  • Pulaski Unit, 540 Massey Dr., Pulaski. M-F 3pm-6pm

Payment of the Registration Fee and First Membership Fee Installment are required with the application to reserve your child’s slot (see Fee section below).

 

Locations

Brown Elementary: After School Care Program– Club members that attend Brown will be bused to 209 Wayne Street upon school dismissal. The program will run until 6pm.

Culleoka Unit School: After School Care Program will be offered on site at the school for Culleoka club members from the time of school dismissal until 6pm.

E.A. Cox Middle: Before School care will be offered on site at the school for club members from 6am until the school bell rings. For the After School Care Program, Cox 5th graders will be bused to 209 Wayne Street, and Cox 6-8th graders will be bused to the Teen Center at 210 W. 8th Street from the time of dismissal until 6pm.

Hampshire Unit School: After School Care Program will be offered on site for Hampshire club members from the time of school dismissal until 6pm.

Highland Park Elementary: For the After School Care Program, Highland students will be bused to 209 Wayne Street following school dismissal until 6pm.

JE Woodard Elementary: Before & After School Care Program will be offered on site for Woodard club members from 6am until the school bell rings, and school dismissal until 6pm.

JR Baker Elementary: Before & After School Care Program will be offered on site for Baker club members from 6am until the school bell rings, and school dismissal until 6pm.

Marvin Wright Elementary: Before & After School Care Program will be offered on site for Marvin Wright club members from 6am until the school bell rings, and school dismissal until 6pm.

McDowell Elementary: Before School Care Program will be offered on site at the school for club members from 6am until the school bell rings. For the After School Care Program, McDowell students will be bused to 209 Wayne Street from the time of dismissal until 6pm.

Mt. Pleasant Elementary: After School Care Program will be offered on site for Mt. Pleasant Elementary club members from the time of school dismissal until 6pm.

Mt. Pleasant Middle/High School: After School Care Program will be offered at Mt. Pleasant Elementary for Mt. Pleasant Middle/High club members from the time of school dismissal until 6pm. (Students from Middle/High School will be bused over or walk (depending on weather), escorted by BGC staff, from the middle/high school to the elementary school upon school dismissal).

Pulaski Club, 540 Massey Drive, Pulaski, TN: After School Care Program Only (school dismissal until 6pm) for grades K-8th.  Members will be dropped off by the Giles County Public Schools’ buses at the corner of Victoria Place and Massey Drive and escorted by BGC staff to the Club entrance.

Randolph Howell Elementary: Before & After School Care Program will be offered on site for Randolph Howell club members from 6am until the school bell rings, and school dismissal until 6pm.

Riverside Elementary: Before School Care Program will be offered on site at the school for club members from 6am until the school bell rings. For the After School Care Program, Riverside students will be bused to 209 Wayne Street from the time of dismissal until 6pm.

Santa Fe Unit School: After School Care Program will be offered on site for Santa Fe club members from the time of school dismissal until 6pm.

Spring Hill Elementary: Before & After School Care Program will be offered on site for Spring Hill Elementary club members from 6am until the school bell rings, and school dismissal until 6pm.

Spring Hill Middle: After School Care Program will be offered on site for Spring Hill Middle club members from the time of school dismissal until 6pm.

Whitthorne Middle: Before School care will be offered on site for club members from 6am until the school bell rings. For the After School Care Program, Whitthorne 5th graders will be bused to 209 Wayne Street, and Whitthorne 6-8th graders will be bused to the Teen Center at 210 W. 8th Street from the time of dismissal until 6pm.

BGC Teen Center, 210 W. 8th St., Columbia: After School Care Program Only (school dismissal until 6pm) for grades 6-12th who attend Central High School, Spring Hill High School, E.A. Cox Middle, or Whitthorne Middle. (Before care will be offered on site at the school for each middle school. There will be no before care at the high-schools.) Students will be bused from school to the Teen Center each afternoon after school, or ride the trolley (Spring Hill High).

BGC Wayne Street Unit, 209 Wayne St., Columbia: After School Care Program Only (school dismissal until 6pm) for grades K-5th who attend McDowell, Brown, Highland Park, Riverside, E.A. Cox, or Whitthorne. Students will be bused from school to this location.

 

Hours

Before school care will be offered from 6am until the school bell rings. After-school care will be offered from dismissal until 6pm. All youth must be picked up by 6pm. During break periods, standard hours will be 7:30am-6pm. Extended care hours will be offered from 6am-6pm for an additional charge.

 

Fees

In order to reserve your child’s slot for the school year, we require payment of the Registration Fee and the first Membership Fee installment. Membership Fees for the 2018-2019 School Year are as follows:

Registration fee is a one-time fee of $40 which covers the Aug. 2018 through July 2019 period.

  1. Before School Care ONLY– $1,710 (can be paid in 38 weekly installments of $45 each)
  2. Before & After School Care– $2,470 (can be paid in 38 weekly installments of $65 each)
  3. After School Care ONLY- $2,145 (can be paid in 38 weekly installments of $55 each)
  4. Break Periods:
  • Fall Break- $75 for standard hours (7:30am-6pm); $95 for extended hours (6am-6pm).
  • Thanksgiving Break (3 days)– $45 for standard hours (7:30am-6pm); $57 for extended hours (6am-6pm).
  • Winter Break (6 days)– $90 for standard hours (7:30am-6pm); $114 extended hours (6am-6pm).
  • Spring Break–$75 for standard hours (7:30am-6pm); $95 extended hours (6am-6pm).
  • DROP-INS: Drop-ins of non-registered members are only allowed during Teacher In-Service Days and Break periods.  The fee for this service is $20 per day. (7:30am-6pm). Teacher In-Service Days for registered Club members are already included in the annual totals listed above.  See below for more details.
  • Pulaski parents–contact Unit Director (Devon Yurko) for pricing. (931) 424-5815 or dyurko@bgcmaury.org.

 

Financial Assistance

Boys & Girls Clubs of Maury County offers financial assistance for families who cannot afford the above fees. All financial assistance requests are handled via a one-on-one appointment with Club staff. Parents are asked to complete the Financial Assistance Application and bring their past year’s tax return and two recent check stubs (or alternative proof of income if these are not available) to financial assistance appointments. Financial Aid appointments for the 2018/2019 school year will begin on July 2nd, 2018.  Financial aid is distributed on a first-come, first-served basis.  After completing the financial aid application, contact the Unit Director over your child’s site to schedule an appointment. More information can be found at www.bgcmaury.com under “Enroll Your Child”.

 

Drop-In/Partial Weeks/Pro-Rating

Payment by the week and drop-ins are only permitted for break periods. For Before/After School Care, the full annual membership fee listed above is required, regardless of how many days you utilize per week.  Families who enroll part-way through the school year may pay a pro-rated amount based on the number of weekly payments remaining in that school year.

 

Withdrawal From Program

Two weeks’ advance notice is required if you intend to withdraw your child from before/after school care.  You will be responsible for payment for those two weeks. Please submit the signed Withdrawal Notice Form, which can be found on www.bgcmaury.com , to your site’s Unit Director. If your child stops attending and you have failed to provide notification to the Club, your account balance will continue to accrue for two more weeks.  Failure to pay outstanding balances may result in further collection action by an outside collection agency or attorney.  If you wish to re-enroll your child in the future, any outstanding balance must be paid in full before re-enrollment.

 

Break Periods/All Day Outs

Parents can register their children for single full days of operation (such as teacher in-service days) and/or break periods (Fall Break, Spring Break) without their child being a regular after-school member. In order to register your child for any single day or break period, please visit the site for your child’s school at least one week in advance of the day/days needed and notify the Registrar of the days you would like your child to attend. Payment for the days requested is due in advance, and you will be required to fill out an abbreviated membership application so that we have the proper contact information, medical information, and waivers on file for your child. Please see the Fee section above for single day and break period drop-in rates.

 

Payments

Childcare fees need to be paid as agreed upon in order for Boys & Girls Clubs of Maury County to properly staff each location and provide high-quality youth development opportunities to your family.  Your timely payments of childcare fees are documented and can be used as a credit reference. You are required to pay fees as specified in your signed Fee Agreement with Boys & Girls Clubs of Maury County.

 Payment is due whether your child is present or not. Your annual payment obligations are based on your agreement to use the childcare, and the subsequent staffing put in place by BGCMC, not on actual attendance. This includes sick time and vacation time. Remember, you are paying for a spot for your child, and each spot must be secured by your on time payment.

You must pay the Registration Fee and the first Membership Fee installment when you enroll your child. Payment of both is required to reserve your child’s slot.

No fee deduction is provided for emergency closings or the holidays listed below.

A $5 late fee will be assessed for any payments not made by 6pm on Friday. Payments will be taken directly at the sites by our Registrars (front desk attendants). Money orders, checks, and credit/debit cards are accepted. For your convenience, we can also set up auto-debit payments to your credit or debit card. Registrars will have the forms to sign up for this available at each site starting Week 1.

Returned Checks: You will be charged a $30.00 fee if your check is returned by the bank for any reason. If there are two non-sufficient checks, you will be required to pay future payments using money orders.

Failure to comply with the payment policies of Boys & Girls Clubs of Maury County may result in further collection activity by an outside collection agency or attorney.

 

Open & Closed Dates

The Club will be open on Fall Break, Spring Break, teacher in-service days, and some days surrounding the Thanksgiving and Winter Break periods, following the local school district calendar. Our Open & Closed Dates for the 2018-2019 school year are as follows**:

 

Maury County BGC Open & Closed Dates:

Program begins on Wednesday, August 1st, 2018 and runs through Thursday, May 23rd, 2019.

  • 2 (Teacher in Service Day) Open, Full Day
  • CLOSED Labor Day (Sep 3rd)
  • 4th (Teacher in Service Day) – Open, Full Day
  • Fall Break, Oct. 1st – 5th Open, Full Days
  • 16th (Teacher in Service Day) – Open, Full Day
  • Thanksgiving Break, November 19th – 21st Open, Full Days
  • CLOSED Nov. 22nd – 23rd (Thanksgiving & Day After)
  • Winter Break: Dec. 21st, 26th – 28th, Jan. 2nd – 4th Open, Full Days
  • CLOSED Dec. 24th – 25th, Dec. 31st – Jan. 1st
  • 7th (Teacher in Service Day) – Open, Full Day
  • CLOSED Jan. 21st (MLK Day)
  • February 18th (Presidents Day) Open, Full Day
  • March 11th (Teacher in Service Day) Open, Full Day
  • Spring Break, Apr. 1st – 5th  Open, Full Days
  • CLOSED April 19th (Good Friday)

 

Giles County BGC Open & Closed Dates

Program begins on Wednesday, August 1st, 2018 and runs through Thursday, May 24th, 2019.

  • 2nd – 3rd (Teacher in Service Day) Open, Full Days
  • CLOSED Labor Day (Sep 3rd)
  • 5th (Teacher in Service Day) Open, Full Day
  • Fall Break, Oct. 8th – 12th Open, Full Days
  • 6th (Teacher in Service Day) Open, Full Day
  • Thanksgiving Break, November 21st Open Full Day
  • CLOSED Nov. 22nd – 23rd (Thanksgiving & Day After)
  • Winter Break: Dec. 20th – 21st, 26th – 28th, Jan. 2nd – 4th Open, Full Days
  • CLOSED Dec. 24th – 25th, Dec. 31st – Jan. 1st
  • CLOSED Jan. 21st (MLK Day)
  • February 18th (Presidents Day) Open, Full Day
  • Spring Break, March 11th – 15th Open, Full Days
  • CLOSED April 19th (Good Friday)
  • May 10th (Teacher in Service Day) Open, Full Day
  • May 17th (Teacher in Service Day) Open, Full Day

 

School Closures

** In the event of hazardous weather conditions, please check to see if your local school is closed. If Maury County or Giles County Schools close due to inclement weather, Boys & Girls Clubs of Maury County will be closed on the first day that MCPS & GCSS are closed. If MCPS & GCSS remains closed for additional days, BGC Maury will assess those days on a case-by-case basis and make the decision as to whether it is safe to open the Club location that day. The safety of our Club members and staff is our number one priority. The Club’s open/closed status will be announced via our Facebook pages, www.facebook.com/bgcmaury/ and www.facebook.com/bgcofpulaski/ .

If Maury County Public Schools & Giles County School System dismiss early due to impending weather conditions, Boys & Girls Clubs of Maury County will also be closed in that district. The safety of our Club members and staff is our number one priority. Again, you may check the Club’s Facebook page for updates in the event of inclement weather.

 

Parent Orientations

Unit Directors will hold group Parent Orientations at each location to introduce you to Club staff; discuss Club policies, discipline procedures, payment options, programs, and other information in more detail; and answer any questions you may have. Attendance at a Parent Orientation by at least one parent/guardian is required under Tennessee Department of Education regulations. If you cannot make any of the group orientations, we will work with you to schedule a one-on-one meeting that works with your schedule. A parent/guardian must meet with the Unit Director for their site before their child may begin attending the program.

Both the membership application and payment of the first fee installment and registration fee are required to complete your enrollment and reserve your child’s slot.

Still have questions? We’re here to help! Please don’t hesitate to contact us at pcovington@bgcmaury.org or (931)490-9401 ext.2621. If you don’t reach us right away, please leave your question in a voicemail. We will respond to you as soon as possible. Thank you!